Labor and Employment
Beyond recruiting and retaining employees and administering their benefits, Human Resources is often responsible for setting workplace policies, ensuring that various worksite standards are met, and addressing day-to-day employee issues. These resources are provided to help you manage the daily employment and policy issues common to most employers.
Form I-9 Requirements
On March 8, 2013, the U.S. Citizenship and Immigration Services (USCIS) published a revised version of Form I-9, the form used by employers to verify the identity and authorization of their employees to work in the United States. Also published on that date was the Federal Register notice explaining changes to Form I-9.
All employers are required to complete a Form I-9 for each employee hired in the United States. Improvements to the Form I-9 include new fields and a new format to reduce errors. The form's instructions also have been revised to describe more clearly the information that employees and employers must provide in each section.
The USCIS recognizes that some employers, particularly those that use electronic systems to verify employee work authorization, need time to modify their procedures. For this reason, it will continue to accept previous versions of Form I-9 until May 7, 2013, when the new Form I-9 will be required. The USCIS also notes that employers need not complete the new form for current employees unless there is a need for re-verification. Employers should therefore modify their verification processes to make use of the new Form I-9 to confirm the identity and work authorization of any new employees as soon as possible.
A Spanish version of Form I-9 is available on the USCIS website for use in Puerto Rico only. Spanish-speaking employers and employees in the 50 states, Washington, D.C., and other U.S. territories may use the Spanish version for reference, but must complete the English version of the form. Information on the revised forms is available in English and Spanish online at www.uscis.gov.
As a reminder, employers must verify that all new employees are eligible to work in the United States by obtaining a completed Form I-9 and reviewing the respective documents within three business days of the employee's employment start date.
Workplace Poster Requirements
Many laws require employers to post a notice at employee work sites. Notice requirements differ based on size and industry of employer. The following elaws FirstStep Poster Advisor website from the Department of Labor (DOL) is designed to help employers determine which posters are specific to their workplace and to comply with the poster requirements of several laws administered by the DOL. These laws require employers to display official DOL posters where employees can readily observe them. DOL provides the posters at no cost to employers.
Most states have additional posting requirements for employers.
The DOL also has "Poster Frequently Asked Questions" containing an abundance of valuable information regarding required workplace posters.
Sample Workplace Policies
Most employers establish a number of written policies surrounding a number of issues, including drug testing, dress code, business expenses, and use of company equipment. The samples provided here are meant to provide information or serve as a guide in helping you create or evaluate your employment policies.
These sample forms can be used to help you create standardized forms for use in your workplace.
The above links are provided for your information only. NFP does not endorse, nor accept any responsibility for the content, products and/or services provided at non-NFP sites. Some information contained in the NFP site is provided by third parties. We do not independently verify this information, nor do we guarantee its accuracy or completeness. Information provided from governmental agencies is subject to change.